Otherwise this function works fine and can be availed by you. For instance, if a message is moved to calendar folder new appointment will not be created. Once the item is moved to the folder other than mail folder it is possible that it will not work normally. Take care of the fact that while applying rules, meeting requests, documents and task requests are also treated as messages and these can also sent to defined folders. You can create many Rules likewise and can manage the emails sending and receiving. Rules can make the Outlook management more effective and also save your time and efforts. Step 7: In case you have "multiple accounts" and you want to apply this rule to all the accounts then you can also check the "Create this rule on all accounts". This can be done by checking the options "Run this Rule now on messages in Inbox" and "Turn on this Rule". You can provide a name to the "Rule (under Step1)" and also let the rule act on present messages. Step 6: As you click "Next" some more specifications will be available. You have to check the various conditions (under Step 1) and provide necessary details in "Edit the Rule description" by clicking the underlined values (under Step 2) provided below. Step 5: As you select the template and click "Next" another window will pop up with conditions provided. if you want to move emails from your Team Lead with subject "Accounts Chart" to a folder when it arrives in your Inbox then you can do this by selecting apt conditions from Stay Organized and create a Rule for these emails.) Step 4: Select the "template" required to create the Rule from categories and click Next. You can use these conditions to create the new Rule. Step 3: This will pop up another window "Rules wizard" with some set of conditions. These options are available besides the New Rule option. Note: You can also Change Rule, Copy, Delete, Import/Export suing same option. Here select "New Rule" to create a new rule and specify its conditions. Step 2: Once you click on the "Manage Rules & Alerts" another window pops up. Step 1: For MS Outlook of advance versions go to Home>Move>Rules Step 1: Users of MS Outlook 20 can go to the Menu > Tools> Rules and Alerts
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MS Outlook rules can be defined as set of automatic actions upon incoming or outgoing messages which is predefined by the user.Īs mentioned, it is an automatic action and is completely based on the specifications you have provided. This section will discuss about the mechanism of Rule function in various versions of MS Outlook. a rule can place entire emails from a distribution list to a target folder to filter it out. Different types of rules can be set on the emails for e.g. Along with many other advance features it also provides a very useful function to manage and organize emails using Rules. It takes care of each and every aspect to provide best service. Microsoft always looks for new strategies to process MS Outlook emailing more effectively.